Privacy Policy

Type of information

Purposes

Legal basis of processing

Name, address(es), telephone numbers, e-mail address(es) of Members.

Managing the Member’s Membership of the Club.

Managing the Race Officer duty roster.

Performing the Club’s contract with the Member.

For the purposes of our legitimate interests in operating the Club.

Name, address(es), telephone numbers, e-mail address(es) of Event Attendees.

Managing an event booking.

Contacting the Event Attendee regarding future occurrences of the same event or similar events of legitimate interest run by the Club.

Performing the Club’s contract with the Event Attendee.

For the purposes of our legitimate interests in operating the Club.

For the purposes of our legitimate interests in promoting the Club.

Consent. We will seek the Event Attendee’s consent to contact them regarding future events with each event entry and the Event Attendee may withdraw their consent at any time by contacting us by telephone, e-mail or letter.

Emergency contact details.

Contacting next of kin in the event of emergency.

Protecting the vital interests of Member’s and their dependants and of Event Attendees.

Member’s date of birth / age related information.

Managing Membership categories which are age related.

Performing the Club’s contract with the Member.

Marital status and preferred form of address i.e. title.

Managing the Members’ directory.

Performing the Club’s contract with the Member. 

For preparing the Club’s Membership directory and ensuring the correct and preferred form of address.

Gender

Provision of adequate facilities for Members.

Reporting information to the RYA.

For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender.

For the purposes of the legitimate interests of the RSYC to maintain diversity data required by Sports Councils.

Member’s or Event Attendee’s name, boat name, model and sail number.

Managing race entries and race results.

Sharing race results with other clubs, class associations, and the RYA, and providing race results to local and national media.

Allocating moorings and compound spaces.

Managing an event booking.

For the purposes of our legitimate interests in holding races for the benefit of Club Members or Event Attendees.

For the purposes of our legitimate interests in promoting the Club.

For the purposes of our legitimate interests in operating the Club.

Member’s profession or past profession.

Facilitates relations between the Club and Member.

For the purposes of our legitimate interests in operating the Club.

This is useful for when we need expertise to help with Club matters, e.g. legal, building construction (roof), Accounting & IT.  

Photos and videos of Members and/or their boats.

Photos and videos of Event Attendees and/or their boats.

Putting on the Club’s website and social media pages and using in press releases.

For the purposes of our legitimate interests in promoting the Club.

Consent. We will seek the Member’s consent with each Membership application and the Member may withdraw their consent at any time by contacting us by telephone, e-mail or letter.

Consent. We will seek the Event Attendee’s consent with each event entry and the Event Attendee may withdraw their consent at any time by contacting us by telephone, e-mail or letter.

Installed in line with licensing requirements and to improve the security and health & safety of members, visitors and employees and protect the Club’s premises and property through the prevention or detection of crime and the identification and prosecution of offenders.

To view the Club’s CCTV Policy, please click here.

Radio call signs

Collected for a rally and shared between those participating in the rally.

For the purposes of our legitimate interests in ensuring that boats on a rally can maintain contact with each other.

Member’s name and e-mail address

Creating and managing the Club's printed and online Membership Directory.

We will seek the Member’s consent with each Membership application and the Member may withdraw their consent at any time by contacting us by telephone, e-mail or letter to tell us that they no longer wish their details to appear in the Membership Directory.

Bank account details of the Member or other person making payment to the Club and transaction records.

Managing the Member’s Membership of the Club, the provision of services and events.

Performing the Club’s contract with the Member.

Member’s name and e-mail address

Passing to the RYA for the RYA to conduct surveys of Members of the Club (and Members of other clubs affiliated to the RYA). The surveys are for the benefit of the Clubs (and other clubs) and / or the benefit of the RYA.

For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of the RYA in its capacity as the national body for all forms of boating.

Instructor’s name, address, email addresses, phone numbers and relevant qualifications and/or experience.

Managing instruction at the Club.

For the purposes of our legitimate interests in ensuring that we can contact those offering instruction and provide details of instructors to Members.

Record of visitors and Members’ guests in Visitor Book.

(Name, boat name, club name).

Managing non-Member access to the Club.

For the purposes of our legitimate interests in operating the Club and compliance with the Club’s Rules and Byelaws.

Details of any medical conditions or allergies of persons aged under 18. (Collected on Parental Consent Form)

To provide the necessary response and treatment should a medical emergency arise.

To enable the Club to safeguard the health and safety of Members and Event Attendees.

This information is destroyed when the event is over.

Special Dietary Requirements.

To ensure the food provided by the Club meets an individual’s special dietary needs.

To enable the Club to safeguard the health and safety of Members and Event Attendees.

This information is destroyed when the event is over.