Folkboat Week 2024 Terms

1. The Royal Solent Yacht Club will always adhere to the current data protection legislation and takes seriously its responsibilities to protect personal data. All of the information provided on this entry form, excluding payment details, which are processed by Opayo (Sage Pay), will be stored on Royal Solent Yacht Club computers and those of our Website Provider (Pepper Creative/Peekaboo), so that we can manage your entry to Folkboat Week 2024 and your bookings as a social attendee.
2. Management of your race entry includes, but is not limited to, assigning your boat to the correct class, checking your boat's rating if required, sending necessary materials to you via email or surface mail, contacting you prior to the event via phone or email to resolve any queries regarding your entry, contacting you during the race to inform you of messages, protests and other key information, producing results and publishing them in the Club and on our website and providing printed and electronic lists that include your boat details (boat name, sail number, hull colour, spinnaker colour, design and length) to our race management team.
3. A subset of your data will be publicly visible on our website and in the Club in the form of a 'Competitor's List' and in the form of a 'Results List', which may also be distributed to other entrants. Details may include, but are not limited to: Division, group, boat name, boat type, sail number, club, name of owner/helm, name of entrant and handicap rating if required.
4. If you have booked a mooring in Yarmouth Harbour through our online booking system, the necessary information will be passed to the harbour to enable them to process and manage your booking (boat name, design, length, helm's name and helm's contact telephone number).
5. We will retain your personal data on our computers after Folkboat Week 2024 so that you can make an entry to future Folkboat Weeks and other RSYC events without needing to re-enter all of the information. We will also retain the website data as a historic public record of your participation in the Race. You may request to see the personal information that we hold about you at any time and/or request that such personal information is deleted.
6. The Club may arrange for photographs or videos to be taken of Folkboat Week 2024, both ashore and on-the-water, for publication on our website, in our magazine, in Sailing related media channels and via social media channels to promote the Club. The entrant authorises the use of their name, voice, picture and video along with any information provided on the event entry system/form to be used without payment in any broadcast, telecast, communication, promotion, or advertising. The entrant also agrees that the information provided may be used by the event organisers for the purpose of promoting future or other events.
7. Competitors automatically grant to the Organising Authority its agents, sponsors, licensees and other partners, without payment, the right in perpetuity to make, use and show any motion pictures, still pictures and live, taped or filmed materials of or relating to the event, which may include images of competitors, boats, support vessels, crew, sponsors and helpers provided that they do not infringe the privacy rights of participants and provided that the Organising Authority  shall not use such images to create a direct endorsement by or from a competitor or any person, sponsor, product or service associated with a competitor, without the prior consent of the competitor. The Organising Authority reserves the right to edit and make alterations to images and footage to include the use of ‘virtual’ sponsor branding.
8. The RSYC has a Data Privacy Policy which can be found at www.royalsolent.org/privacy-policy/. Your data will be stored in accordance with this Policy.
9. RSYC, in compliance with the General Data Protection Regulations 2018 (GDPR), will use information provided by competitors for the purposes of RSYC event management only. This data will be held in compliance with the GDPR and will not be shared with any third parties or used for marketing purposes other than contacting competitors by email, post, SMS and telephone with information regarding this event or future events. Competitors will be required to provide their specific consent to this on their entry form.

Terms & Conditions

All entry fees and payments for social events purchased in relation to Folkboat Week 2024 are non-transferable and non-refundable. There will be no refunds for cancelling or amending any part of your Regatta booking, except in the event that your class is under subscribed and cannot race, or in the event that the Regatta is cancelled. 

The Committee reserves the right to retain any entry fees in the event that Folkboat Week 2024 has to be cancelled.

Please note that an entry into the regatta is not deemed to be complete until payment of the corresponding entry fee has been received in full by the Club.

The Committee reserves the right to refuse entry to Folkboat Week 2024 without giving a reason and to make alterations to the Programme, Notice of Race and other documentation.

Declaration

• I wish to enter my boat into Folkboat Week 2024.
• I certify that the particulars of my boat as stated on this form are correct.
• I consent to the use of personal data in accordance with points 1-9 listed above.
• I agree to the Terms & Conditions listed above. 
• I agree to be bound by the Racing Rules of Sailing and all other rules that govern Folkboat Week 2024. I confirm that I have read the Notice of Race including the Risk Statement and accept its provisions and agree that that my boat will conform to the requirements set out in the Notice of Race throughout Folkboat Week 2024.
• I confirm that this participating boat is adequately insured with valid third-party liability insurance, including cover for racing, with minimum cover of at least £5,000,000 (five million pounds sterling) or the equivalent per incident. By entering, entrants declare that such cover will be maintained in full force throughout Folkboat Week 2024 and agree to allow the Royal Solent Yacht Club, at its discretion, to pass on their contact details to third party insurers in the event of a possible insurance claim.
• I make these declarations on my behalf and as an agent acting on behalf of all persons on board the boat entered into Folkboat Week 2024.